Difference between revisions of "Custom Field Type: Upload - Single File Storage"
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6. Click the '''Save''' button. | 6. Click the '''Save''' button. | ||
| − | + | ==PDF Document Options== | |
| + | |||
| + | '''Extra Columns (PDF files only)''' | ||
| + | * This feature allows you to display extra information (also called Meta Data) extracted from each PDF into the list view of the file stored in this field. | ||
| + | * The following information can be extracted and displayed: | ||
| + | {| border="1" | ||
| + | |- | ||
| + | |'''Meta Data Field Name''' | ||
| + | |'''Field Code''' | ||
| + | |- | ||
| + | |Author | ||
| + | |[author | ||
| + | |- | ||
| + | |Creator | ||
| + | |creator | ||
| + | |- | ||
| + | |Producer | ||
| + | |producer | ||
| + | |- | ||
| + | |Keywords | ||
| + | |keywords | ||
| + | |- | ||
| + | |Subject | ||
| + | |subject | ||
| + | |- | ||
| + | |Title | ||
| + | |title | ||
| + | |- | ||
| + | |Number of Pages | ||
| + | |numofpages | ||
| + | |- | ||
| + | |Creation Date | ||
| + | |creationdate | ||
| + | |- | ||
| + | |Modified Date | ||
| + | |modifieddate | ||
| + | |} | ||
| + | * To include these attributes in the view of the document in the Single File Field use the "Extra Columns" field: | ||
| + | [[Image:PDFExtraColumns.PNG]] | ||
| + | * In the "Extra Columns" field type the desired column heading (separated by commas), followed by two colons, following by the fields codes from above (separated by commas) | ||
| + | * '''Note''': be sure there are no spaces between the field codes, just a comma. | ||
| + | * These attributes will only be displayed for PDF documents. They will be left blank for all non-PDF documents | ||
* '''Extra Columns (PDF files only)''' - This feature allows you to display extra information extracted from each PDF into the list view of the files. | * '''Extra Columns (PDF files only)''' - This feature allows you to display extra information extracted from each PDF into the list view of the files. | ||
Revision as of 13:29, 1 April 2009
Field Display
General Description
Stores a single file into a single field. This field type is used to store a single uploaded document.
Field Options
- Allow Empty: N/A
- Default Text: N/A
- Options: N/A
- Track Changes: Yes
- Store To Value: Yes
Special Options for Field
File Index – enables file indexing and full text searching using the Lucene full text search engine that is built into SmartSimple.
Field Validation
- Type: N/A
- JavaScript Validation: N/A
- Message: N/A
- HTML Tag: N/A
Field Formatting Options
- Height: N/A Measure: Default:
- Width: N/A Measure: Default:
- Number Format: N/A
- Style: Yes
- Tool Tip: Yes
Indexing Multiple and Single File Fields
The Link Multiple File Field and the Link Single File Field both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the user having permission to access the field).
File Types Supported
- When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.
Ensuring that PDF Files are searchable
- If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the Select Text tool can be used to select text from the file.
Indexing after uploading
The indexing function takes place when the file is first uploaded so if you decide to index a file file after the file is uploaded you must re-index the field. Use the following steps to index the field:
1. Locate and edit the Custom Field.
2. Click the File Index check box.
3. Click the Save button.
4. Click the File Index tab.
5. Click the option button Re-index all files in this field now!
6. Click the Save button.
Disabling a File Index
If you wish to disable the File Index function and no longer make attached files searchable use the following steps:
1. Locate and edit the Custom Field.
2. De-select the File Index check box.
3. Click the Save button.
4. Click the File Index tab.
5. Click the option button Remove index from all files in this field now!
6. Click the Save button.
PDF Document Options
Extra Columns (PDF files only)
- This feature allows you to display extra information (also called Meta Data) extracted from each PDF into the list view of the file stored in this field.
- The following information can be extracted and displayed:
| Meta Data Field Name | Field Code |
| Author | [author |
| Creator | creator |
| Producer | producer |
| Keywords | keywords |
| Subject | subject |
| Title | title |
| Number of Pages | numofpages |
| Creation Date | creationdate |
| Modified Date | modifieddate |
- To include these attributes in the view of the document in the Single File Field use the "Extra Columns" field:
- In the "Extra Columns" field type the desired column heading (separated by commas), followed by two colons, following by the fields codes from above (separated by commas)
- Note: be sure there are no spaces between the field codes, just a comma.
- These attributes will only be displayed for PDF documents. They will be left blank for all non-PDF documents
- Extra Columns (PDF files only) - This feature allows you to display extra information extracted from each PDF into the list view of the files.
- Extracting information from a single PDF into separate fields - Using this feature you can extract information from the PDF and store these values in another field.
